HR Executive – Recruitment Specialist

Corporate Services Division (CSD)

The HR team, consisting of 6 people, are located in the Corporate Services Division (CSD).  This unit develops and implements corporate affairs and communications strategies designed to enhance organisational effectiveness. CSD provides key support to all Divisions across ComReg in the areas of Human Resources, Finance, Information Technology, Public Relations, and Facilities Management.

Role Overview

Reporting to the HR Manager, the primary role of the HR Executive, is to manage recruitment for the organisation and carry out HR generalist operational tasks.   The successful candidate will be part of the team responsible for Talent Acquisition and Operations but will also be involved in all areas of the HR remit.  They will work closely with the HR Manager and the wider team to ensure effective, cohesive service delivery.

Key Responsibilities

Management of the end-to-end talent acquisition process – including;

• building strong partnerships with hiring managers, ensuring they understand their roles, the process and legal requirements complying with the public sector and internal recruitment processes

• sourcing potential employees via professional networks and partnering with external recruitment partners where necessary coaching and assisting managers to prepare approvals and job descriptions

• ensuring vacancies are promoted effectively to reach specialist and diverse candidate pools managing the hiring process to include liaising with candidates and agencies, organising interviews, structuring interviews, leading interviews, and candidate feedback

• preparing contracts of employment and new starter paperwork managing recruitment agency procurement and panels

• supporting the on-boarding process development and delivery researching trends in talent acquisition to ensure ComReg are up to date with latest trends, solutions and hiring tools

• contributing to content of recruitment training for hiring managers, drafting policies and toolkits where necessary managing graduate programme as required

• analysing hiring trends and future needs and contributing to the production of metrics contributing to workforce planning
• implementing/embedding an applicant tracker system

Oversight of operational items including;

• liaising with payroll in relation to changes to staff pay managing leave types – including sick leave, maternity, paternity, parental and other leave

• utilising the HRIS system (Strandum) as an administrator, ensuring information is kept up to date and accurate producing and analysing reports and metrics

• providing general administrative support such as: preparation of letters, documents and reports, utilising data and providing reports, file management organising company events

• maintaining current and historic HR files in accordance with GDPR protocols managing procurement competitions from time to time

Acting as a generalist member of the overall HR team by;

• leading and contributing to HR projects as required responding to queries and/or requests for information from both managers and employees in line with team standards

• assisting with the performance management processes assisting with the training, education and wellbeing functions where necessary

• managing employee relations cases implementing agreed procedures, schemes and policies

• developing and updating policies, procedures, templates and guidance documents as necessary keeping up to date with Irish employment legislation and making changes to policies and procedures as necessary
• providing assistance to HR team colleagues as needed staying abreast of developments in legislation and HR best practice – coaching and advising staff accordingly

Qualifications and Experience

In order to be considered for this role your CV must reflect the following criteria;

Essential

• Degree in Human Resource Management (or equivalent)
• Broad experience in all aspects of recruitment of multi-disciplinary professionals and specialist roles with demonstrable track record in delivering results using a competency-based interview approach.
• Competency in other general HR practice areas – performance management, communications, employment legislation, wellbeing, learning and development, education, compensation and benefits.
• Ability to maintain discretion and confidentiality
• High level of attention to detail
• Able to manage multiple tasks to successful outcomes
• Confident and articulate with proven ability to communicate courteously and professionally
• Have a desire to be part of a team who work hard and are committed to sustaining an environment where people can enjoy work, thrive and reach their potential
• Understanding of the nuances between private and public sector

Desirable

• Previous experience of working in a HR role in the public sector
• CIPD Accreditation
• Basics of project management
• Training and/or previous experience with psychometric assessments

Core Competencies & Skills for the Role

In addition to your technical qualifications and experience, you will bring professional competencies and skills in the following core areas:

People Skills: Uses interpersonal skills to create engagement and clarity. Manages conflict and implements practical solutions.  Recognises the impact of own behaviour and adjusts as required.  Actively develops others.

Communication and Influencing: Communicates clearly, confidently and respectfully. Engages, persuades and convinces others to follow a particular course of action.  Ensures all relevant parties are appropriately updated and notified.

Planning & Organising: Establishes and monitors priorities, systematically differentiating between urgent, important and unimportant. Manages activities to deliver results. Meets objectives within predetermined time frames.

Teamwork – Promotes and enhances team performance through working collaboratively and in cooperation with others to achieve goals. Interacts in a manner that builds respect and fosters trust.

Decision Making & Judgement – Effectively builds evidence base to support the decision-making process. Assesses alternative options. Uses judgement to adapt to specific and challenging requirements of the organisation.

If you meet the criteria and are interested in applying, we would love to hear from you.